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Any data about an identified individual, or an individual capable of identification, are deemed “Personal Data“. Where personal data are gathered and used, we aim to be transparent about the grounds and manner of personal data processing.
Your Data Controller, i.e. entity deciding on how your personal data will be used, is ANIXE Polska sp. z o.o. having its registered seat in Wrocław, at ul. Grabiszyńska 251A, 53-234 Wrocław (ANIXE Polska).
We have implemented measures to help protect personal data from loss, theft, improper use and unauthorised access, disclosure, modification or destruction. We implement our internal rules, procedures and deliver courses concerning data protection, security and confidentiality.
Types of data that we process
Depending on the purpose of processing, in particular type of service in question, and in certain instances – your consent - we may gather various kinds of information about you, mainly collected directly from you:
Name and surname
E-mail address given to be added to our mailing list for the purpose of receiving electronic communication, e.g. newsletter, product card etc.
Position, employer’s name and contact details
Business contact details (e.g. business e-mail address, business telephone number)
Content of messages being exchanged with us
Data required by applicable law provisions
Any other data provided by you directly to us
Purpose and legal grounds for processing of your personal data
ANIXE Polska processes your personal data, because it is necessary for the below purposes:
conclusion and performance of agreement with our contractor, including in order to:
provide, maintain and improve our services;
ensure a proper level of customer care;
contact in relation to the performance of our services;
The legal basis for the above data processing is the legitimate interest of ANIXE Polska in carrying out our business activity and communicating with our contractors as well as ensuring proper performance of our services.
defense against claims and/or pursuing claims arising from the agreement concluded with the contractor. We base such data processing on our legitimate interests in defending ourselves against claims or pursuing claims arising from the contract concluded with the contractor.
fulfilling our obligations resulting from applicable law provisions, in particular accounting, tax provisions, as well as counteracting money laundering and terrorist financing.
responding to your inquiries e.g. in case you used our contact form to reach out to us. The legal basis of such data processing is dependent on the subject of your inquiry. However, it shall usually be based on our legitimate interest in ensuring continuity of communication and providing information on our services. In case you filled in voluntary fields e.g. telephone number, your consent constitutes legal basis for such data processing.
preparing ANIXE’s Resfinity platform Demo in case you requested such Demo via our website. The processing for that purpose is based on our legitimate interest in presenting your company ANIXE’s Resfinity platform in action.
targeting you with our electronic marketing communication including direct marketing of ANIXE Polska’s services – e.g. ANIXE’s newsletter, materials to be downloaded etc. The legal basis for such data processing is your consent, which you give respectively by subscribing to our newsletter, by choosing to be added to our mailing list or requesting a link with our Product Card to be sent to your e-mail address. You can withdraw your consent at any time by clicking the unsubscribe link at the bottom of each email or by contacting us at email@example.com. The withdrawal of consent shall not affect lawfulness of processing based on consent before its withdrawal.
Information on the voluntary character / necessity to provide data and the consequences of not providing it
To the extent that we have obtained personal data directly from you, we would like to inform you that providing personal data is voluntary and is not a contractual, nor statutory requirement. Providing your personal data is, however, necessary to achieve the purposes set out above. Failure to provide certain personal data may therefore result in the inability e.g. to establish or continue cooperation with our contractor or reply to your inquiry, satisfy your request to provide you with marketing materials etc.
How long do we keep your data
Your personal data are kept for the entire term of an agreement concluded with our contractor, as well as after its termination (where necessary) for the period of limitation of claims under such agreement, as well as until the expiry of the data storage obligations arising from legal provisions, including in particular tax and accounting provisions. The personal data obtained for marketing purposes and for distribution of commercial information by electronic means processing of which is based on your consent are kept until your consent for such processing is revoked.
Sharing personal data with third parties
We only provide personal data to other entities where this is allowed by law. The relevant contracts we sign contain provisions on security measures to ensure data and privacy protection. Therefore, your data may be provided to:
entities cooperating with us that provide support to service performance and undertake activities related to such performance;
third parties servicing and managing our external IT systems, provide hosting services and website management services;
regulatory bodies, in response to any requests for information, where such disclosure is compliant with or required by law, regulations, legal process or governmental request;
FTI Group -– 4. FTI Group companies, which we are associated with as member of the FTI Group, i.e. i) Meeting Point Hotel Management Hellas SA, which executes the accounting, finance and payroll services on our behalf and ii) FTI Touristik GmbH, which provides data storage space for retaining data connected to payroll via an intercompany agreement. A separate notification on these transfers shall be provided to you in case of hiring. All companies that are affiliated to FTI Touristik GmbH including
the direct and indirect subsidiary companies,
the direct and indirect holding companies and
any direct or indirect subsidiary companies of the direct or indirect holding companies and
any company directed by any of the aforementioned companies e.g. via an intercompany agreement;
The list of the FTI Group companies is available here.
We may offer social media sharing functionalities or other integrated tools enabling content sharing or activities undertaken in our services via other media. Making use of these functionalities enables sharing certain information with friends or publicly, depending on the settings arranged with a third party accepting social media sharing, e.g. Facebook, LinkedIn, Twitter, Google + and YouTube.
If we choose to offer such opportunities it would be to evoke interest in our website among your friends on social networking sites, and enable you to share with friends and track recommendations and opinions pertaining to our website.
A cookie is a small text file that can be stored on and accessed from your device when you visit our website, to the extent you agree. Cookies may store your personal data. The other tracking technologies work similarly to cookies and place small data files on your devices or monitor your website activity. This allows our websites to recognize your device from those of other users of the websites. They are widely used in order to make websites work, or work more efficiently, as well as to provide certain information to the owners of the websites.
If you agree by clicking “AGREE AND PROCEED” on the cookie banner or adjusting your cookie preferences with sliders to be found after clicking on the “Cookie settings” button, we may use the following types of cookies:
Google Analytics - These cookies are used to collect information about how visitors use our website and how it is performing. For example, these Cookies track what pages are most frequently visited, and from what locations our visitors come. We use the information to compile reports and to help us improve the website. The cookies collect information in a way that does not directly identify anyone, including the number of visitors to the website, where visitors have come to the website from and the pages they visited. The period of activity of these cookies is up to 2 years.
For more information on Google’s overview of privacy and safeguarding data please refer to https://support.google.com.
For more information on Google data protection policy and advertising please refer to https://safety.google.
Google Analytics and Google Ads are provided by Google LLC seated in USA. The transfer is executed on the basis of model clauses arrangement with additional safeguards. For more information on how ANIXE protects your personal information when it is transferred outside the EEA or to obtain a copy of the safeguards we have applied to protect your personal information, please contact us using contact details provided.
If you want to remove previously-stored Cookies, you can manually delete the Cookies at any time. However, this will not prevent our website from placing further Cookies on your device if you agreed to it previously, unless and until you adjust your cookie preferences. You can always change your cookie preferences at any time by clicking on the “Cookie settings” button at the bottom of our site. You can then adjust the available sliders to “On” or “Off”, then clicking “Save and close”. You may need to refresh your page for your settings to take effect.
Alternatively, most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set, visit www.aboutcookies.org or www.allaboutcookies.org.
Find out how to manage cookies on the below browsers:
To find information relating to other browsers, visit the browser developer’s website.
Right to object
In cases where the legal basis for the processing of your personal data is our legitimate interest, subject to the applicable provisions, you can at any time object to the processing of personal data due to your special situation using the contact details provided.
Your remaining rights
Under the current regulations, individuals have certain rights with respect to their personal data and the data controller is responsible for the exercise of such rights. Given that ANIXE Polska is your data controller and decides on the manner and purpose of your personal data processing, we would like to inform you about your rights (apart from the right to object and right to withdraw your consent mentioned above):
Right of access to personal data and acquiring copy of the relevant data – individuals have a right to access their data kept by us as data controller, as well as right to acquire copy thereof.
Right to data correction – whenever your data is outdated or incorrect.
Right to have your data removed – where the data provided are no longer necessary for the purposes for which they were collected or where you have withdrawn your consent to data processing and there is no other legitimate basis for such processing.
Right to limit processing – should you notice that your data are e.g. incorrect or used in breach of the law, you can request that the processing of your data be limited for the period allowing us to verify the correctness or compliance of such data.
Right to data portability – may be exercised where the processing is based on a consent or on a contract. It is a right to request your personal data to be sent to you or to another controller in a commonly used, machine-readable format.
If you wish to exercise any of these rights, please email us at firstname.lastname@example.org.
Right of complaint - apart from all of the aforementioned rights, you have a right to file a complaint in relation to your personal data being processed by us to the regulatory body, i.e. the President of the Office for Personal Data Protection (to the address of the Office for Personal Data Protection, ul. Stawki 2, 00-193 Warsaw).
Job application information clause
Information contained in this section relate solely to the data processing during the recruitment process.
The data controller of your personal data is ANIXE Polska sp. z o.o. having its registered seat in Wrocław, at ul. Grabiszyńska 251A, 53-234 Wrocław. You may contact us at email@example.com.
The purposes of processing personal data
Your personal data will be processed for the purposes of recruitment for the position applied, including in particular to assess your qualifications, abilities and skills and to select the right person to work in the given position and to conclude a contract with such person. If you give a separate, voluntary consent to the processing of your personal data for the purposes of future recruitment or apply for future openings, your personal data may also be processed during future recruitment processes.
Legal basis for the processing of personal data
The legal basis for processing of personal data is as follows:
in the case of preferring employment based on an employment contract - applicable labor law provisions (including in particular Article 22 of the Labor Code),
if you prefer employment based on a civil contract – taking action at the candidate’s request prior to entering into contract,
in the case of recruitment of apprentices - taking action at the candidate’s request prior to entering into graduate apprenticeship contract.
In the remaining scope, the legal basis for the processing of personal data is the candidate’s voluntary consent expressed by a clear confirming action, consisting of including the data in the application documents and submitting them to us*or by giving us a separate voluntary consent for the purpose of future recruitments. In certain circumstances, in relation to data collected during the interview and results of qualification tests, personal data will be processed based on our legitimate interest consisting in the need for processing of personal data for the purpose of verifying the candidate’s skills and qualifications and thus for the purpose of selection of the appropriate person to work in a given position.
The categories of personal data concerned
We process personal data provided by you in the application documents and during the interview or qualification tests.
Period of storage of personal data
Your personal data will be kept for the duration of the current recruitment process and for future recruitment purposes for the term of 1 year (the latter - provided that you give a separate consent to personal data being processed for future recruitment purposes or apply for future openings).
Recipients of personal data
The data recipients shall encompass the provider of HR solutions (Bamboo HR LLC), as well as, the FTI Group companies, which we are associated with as member of the FTI Group, i.e. i) Meeting Point Hotel Management Hellas SA, which executes the accounting, finance and payroll services on our behalf and ii) FTI Touristik GmbH, which provides data storage space for retaining data connected to payroll via an intercompany agreement. A separate notification on these transfers shall be provided to you in case of hiring.FTI Group - All companies that are affiliated to FTI Touristik GmbH including (i) the direct and indirect subsidiary companies, (ii) the direct and indirect holding companies and (iii) any direct or indirect subsidiary companies of the direct or indirect holding companies and (iv) any company directed by any of the aforementioned companies e.g. via an intercompany agreement. The list of the FTI Group companies is available here.
Transfer of data to third countries or international organizations
Your data shall be transferred to the United States, where our HR solutions’ provider is seated (Bamboo HR LLC). The transfer is executed on the basis of model clauses arrangement with additional safeguards. For more information on how ANIXE protects your personal information when it is transferred outside the EEA or to obtain a copy of the safeguards we have applied to protect your personal information, please contact us using contact details provided.
Rights related to the processing of personal data
Apart from the right to object to processing of personal data described below, you have a right to request from us - as your data controller - access to your personal data, request a copy thereof, to have them corrected or removed or limit their processing, to request transfer of the data that we process based on consent or contract. With respect to data processed on the basis of consent, you have the right to withdraw consent at any time, without affecting the lawfulness of the processing which was carried out on the basis of consent before its withdrawal. In addition, you have the right to lodge a complaint with the President of the Office for Data Protection (to the address of the Office for Personal Data Protection, ul. Stawki 2, 00-193 Warsaw).
Right to object to processing of personal data
In cases where we process data on the basis of our legitimate interest, you also have the right to object to the processing of personal data due to your special situation.
Information on the voluntary processing of personal data/necessity to provide data and consequences of not providing it
Providing personal data resulting from applicable regulations, in particular those specified in Article 22 of the Labor Code, i.e. personal data such as: name (names) and surname, date of birth, contact details, as well as depending on the position for which the candidate is applying and if applicable - education, professional qualifications and the course of previous employment or required in the relevant application forms is necessary to participate in the recruitment procedure. In the remaining scope, providing personal data (such as e.g. image, hobby) is voluntary.
* CONSENT OF THE CANDIDATE FOR THE PROCESSING OF SPECIAL CATEGORIES OF PERSONAL DATA
Processing of special categories of personal data -– ANIXE is committed to being an employer of equal opportunities, hence we will never ask for any data related to specific characteristics referred to in Article 9 item 1 of the General Data Protection Regulation (GDPR). If, however, the candidate identifies that the recruitment documents contain data of specific categories referred to in Article 9 item 1 of the General Data Protection Regulation (GDPR), i.e. personal data revealing racial or ethnic origin, political views, religious or beliefs, trade union membership, data on health, sexuality or sexual orientation, the consent of the candidate for their processing will be necessary. In this case, please include the following statement in the recruitment application:
"I consent to processing by ANIXE Polska Sp. z o.o. special categories of personal data referred to in Article 9 item 1 of the General Data Protection Regulation (GDPR) contained in my recruitment application in order to conduct the recruitment procedure."